How To Sync and Automate Google Contacts with Tekmatix Workflows

Managing contacts across different platforms can become messy and time-consuming. With Tekmatix’s Google Contacts integration, you can automatically sync, update, and organize your contacts—keeping your data consistent across your CRM, Gmail, and other Google services.

This guide walks you through how to use Google Contacts actions and triggers inside Tekmatix workflows, why this integration matters, and how businesses can apply it in real-life scenarios.

Why This Integration Matters

Manually updating contact records across platforms often leads to errors, duplicates, and wasted time. Tekmatix’s Google Contacts integration ensures your team’s contact list is always:

• Accurate – Automatic syncing reduces manual errors.
  

• Organized – Contacts can be grouped dynamically for better segmentation.
  

• Efficient – Updates made in Tekmatix or Google reflect everywhere.

Available Triggers & Actions

Triggers (Google Contacts → Tekmatix)

These are events in Google Contacts that can start a workflow in Tekmatix:

• New Contact – Triggered when a new contact is created.
  

• New Group – Triggered when a new group is created.

(Note: Tekmatix polls Google Contacts every few minutes to check for updates.)

Actions (Tekmatix → Google Contacts)

These are actions Tekmatix can perform inside Google Contacts:

• Create Contact – Add a new contact automatically.
  

• Update Contact – Edit existing contact details.
  

• Create Group – Set up a new contact group.
  

• Add Contact to Groups – Assign contacts to specific groups.
  

• Find or Create Contact – Avoid duplicates by checking first.
  

• Find Contact – Look up an existing contact by name, email, or phone.

How To Get Started

1. Open Workflow Builder – In Tekmatix, search for Google Contacts triggers or actions (e.g., “Create Contact”).
   

2. Connect Your Account – If Google Contacts isn’t already connected, click Connect Now and log in with your Google account.
   

3. Alternative Method – Go to Settings → Integrations → Google Contacts → Connect.
   

4. Set Up Your Workflow – Add triggers and actions depending on how you want contacts to sync.

How Google Contacts Triggers Work

Google Contacts triggers use polling. Tekmatix checks Google every few minutes for updates.

Setup Example:

• Select a trigger (e.g., “New Contact”).
  

• Name your trigger and test it.
  

• Tekmatix pulls in metadata (like contact fields) to help you map custom values in your actions.
  

Sample Use Cases

1. Save Contacts from Appointments

Scenario: You want all demo call bookings automatically saved in Google Contacts.

• Trigger: Appointment Booked (Calendar = “Demo Calls”)
  

• Actions:

  • Find or Create Contact

  • Add Contact to Groups → “Demo Leads”

Example: A client books a demo → Tekmatix checks Google Contacts → Creates or updates the contact → Adds them to the “Demo Leads” group.

2. Turn Form Submissions into Google Contacts

Scenario: Leads submitting a form on your website should automatically sync to Google Contacts.

• Trigger: Form Submitted (Form = “Website Lead Form”)
  

• Actions:

  • Find or Create Contact

  • Update Contact if info changes

Example: A visitor fills in the lead form → Tekmatix checks if the contact exists → Updates details or creates a new record in Google Contacts.

3. Create Google Contacts from Notion Records

Scenario: Your team logs new customers in Notion, and you want them synced into Google Contacts.

• Trigger: New Notion Database Item
  

• Actions:

  • Create Contact in Google Contacts

  • Add Contact to Groups

Example: A record marked “New User” is added in Notion → Tekmatix creates a new contact in Google Contacts → Automatically organizes them into the right group.

FAQs

Q: Can I update contacts already in Google Contacts?
Yes. Use the Update Contact action to refresh existing details.

Q: Do I need a paid Google account for this integration?
No. It works with any Gmail account that has access to Google Contacts.

Q: Can I group contacts dynamically based on tags or pipeline stages?
Yes. You can use conditional logic in workflows to segment contacts into groups automatically.

Final Thoughts

By connecting Google Contacts with Tekmatix, your contact management becomes smarter, faster, and more accurate. Whether it’s form submissions, appointments, or synced data from Notion, Tekmatix helps you keep everything in one place without lifting a finger.