How To Sync Past Calendly Events with Tekmatix for Better Automation and Tracking

If you're using Calendly to schedule calls, demos, or appointments, it's now easier than ever to bring your entire appointment history into Tekmatix—not just future ones.

With our enhanced Calendly Event Importer, Tekmatix now supports the automatic import of both upcoming and past events (up to 180 days prior) when you connect your Calendly account. This update is essential if you want to maximize your use of Tekmatix’s automation tools, follow-up strategies, and contact management based on a complete event history.

Why This Matters

By syncing past events:

• You get a complete client timeline—not just future interactions.
  

• You can segment and follow up with no-shows, past attendees, or inactive leads.
  

• Your automations, pipelines, and CRM will be more accurate and powerful.

How to Connect Calendly and Import Past Events into Tekmatix

Step-by-Step Instructions:

1. Go to your Tekmatix account.
   

2. Navigate to:
   Calendars → Calendar Settings → Connections
   

3. Click “Add New.”

4. Choose “Calendly” from the connection options and click Connect.

5. Log into your Calendly account and grant the required permissions.
   

6. After successful authentication, select which Calendly calendars you want to import.
   

7. Check the consent box to allow past event data to sync (up to 180 days).
   

8. Click Save to complete the setup.

Once connected:

• All future events will sync continuously.
  

• Past events from the last 180 days will be imported one-time during the initial connection.
  

Important Notes:

• Automations will only trigger for future events.
  

• Past events are imported for data and visibility, but won’t activate workflows.
  

Sample Use Case: Re-Engaging Past Demo Attendees

Scenario:
You’re a business coach who connected Calendly to Tekmatix today. You’ve hosted 50+ free discovery calls over the past 3 months.

Now that past events have synced, you can:

• Filter all past attendees who didn’t convert.
  

• Send a targeted re-engagement email offering a limited-time package.
  

• Use Tekmatix workflows to automatically tag, segment, and track replies.
  

Bonus: You can see previous conversations and appointment data for every lead—making follow-ups more personal and effective.

Pro Tip:

Pair this feature with Tekmatix CRM tagging and email sequences to build smart pipelines that nurture past contacts without manually digging through old data.