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You're paying for ads on Facebook, Google, maybe LinkedIn or TikTok too. People see the ad, land on your website, and pick up the phone. So which ad actually made them call?
Until recently, a lot of those calls landed in your reports as just "Facebook" or "Direct". Now Tekmatix call tracking labels them by the ad platform that sent them, so you can see where your calls are really coming from.
Set up a number pool in Settings, then Phone Numbers, then Add Number, then Add Number Pool, and paste its tracking snippet into your website or funnel. Calls from paid ads now show the ad platform in your call reports, such as Facebook Paid or Bing Paid. If you already have a number pool, there's nothing to set up. The improved labels apply to new calls automatically.
A number pool is a small group of tracking phone numbers. When someone lands on your website, Tekmatix swaps your normal phone number for one of the pool numbers. When they call it, the call is matched back to where that visitor came from.
The tracking has now been improved so ad calls are labelled properly:
utm_medium=cpc, the source shows as the platform plus "Paid", for example "Bing Paid".Your ad budget stops being a guessing game. When every call is labelled by the platform that sent it, you can see which ads make the phone ring and which ones just collect clicks.
You can move money to what works. If LinkedIn brings in three calls a week and Facebook brings in thirty, that's a decision you can make with real numbers.
You stop losing credit for calls. Calls that used to disappear into "Direct" now get attributed to the ad that earned them, so your results look like what's actually happening.
You get an early look at AI search. More people are finding businesses through ChatGPT and similar tools. Now you can see when those visitors pick up the phone.
Which Tekmatix plan do you need?
Number pools are set up from your phone settings, and the phone numbers in a pool are billed on a pay as you go basis, the same as any other phone number in your account. Each pool needs a minimum of four numbers, so you'll be charged for each of those. You can see current usage pricing at tekmatix.com/rebilling.
If you want the advanced reporting on ads, calls and lead sources, that's included on the Pro and Max plans. Compare every plan at tekmatix.com/pricing, or change your plan here.
Match your phone number formats. If you have a "Call us" button, the number inside the link must be written exactly the same way as the number on the page, for example <a href="tel:(02) 6193 4089">Call Us</a>. Local and international formats, such as (02) 6193 4089 and +61261934089, are treated as different numbers, so mixing them can stop the button from swapping.
Open Reporting, then Call Report. Your calls now show the improved source, such as Facebook Paid, LinkedIn Paid or Bing Paid. The same source shows in each call's details.
Scroll right and click the down arrow on a call to see the page the caller was visiting. Click the contact's name to see everything else they've done.
| Where the caller came from | What you'll see |
|---|---|
| A Facebook ad | Facebook Paid |
| A TikTok, LinkedIn or Microsoft (Bing) ad | The platform name, labelled as paid |
| A Google ad clicked inside an app | Labelled by platform |
| Any ad link tagged with utm_medium=cpc | The platform plus "Paid", such as Bing Paid |
| ChatGPT or a similar AI tool | Its own AI referral source |
| A visitor whose browser hides where they came from, with no ad tracking code on the link | Still shows as Direct |
Test it before you spend another dollar on ads.
Open an incognito browser window and visit your landing page. You should see one of your pool numbers instead of your usual number. If you chose the All Except Direct tracking option, type-in visits won't swap, so put a link to your landing page on another web page and click through to it instead. Then call the number from your mobile and check the call appears in your Call Report with the right source.
?keyword={keyword} to the end of your Google Ads landing page URL, for example yourwebsite.com/landingpage/?keyword={keyword}. The keyword they searched shows in the Keyword column of your Call Report.Call tracking only works if the page your ads send people to is built to turn visitors into callers and buyers. If you'd rather hand that over, our Teksperts can build it straight into your Tekmatix account.
A three-step funnel (landing or sales page, checkout and thank-you page) built in your branding, plus a purchase confirmation workflow and an abandoned cart recovery workflow. It's the page your ads point to, built properly from day one, so the money you spend on ads lands somewhere that's set up to sell. It's yours to edit and clone for every offer after it.
See the Sales Funnel SystemNot every ad visitor wants to call. This package gives them a way to book instead: three branded calendars, two-way calendar sync, payment before paid bookings are confirmed, and confirmation and reminder messages 24 hours, 1 hour and 10 minutes before each call to help cut no-shows. Fewer leads slip through, and fewer appointments get missed.
See the Appointment Booking SystemFor the people who'd rather message than call. A branded AI assistant trained on your business answers enquiries around the clock on your website chat, Facebook, Instagram and Google Business Profile, books appointments, and includes Missed Call Text Back so a call you can't answer still gets a reply. That means ad leads get looked after even when you're busy or offline.
See the AI Chat Bot packageSee every done-for-you package at tekmatix.com/services.
No. If you already have a number pool running, your tracking script updates on its own. The new labels apply to new calls from now on.
No. Past calls keep the source they already had. Only new calls get the improved labels.
Some browsers hide where a visitor came from. If the link they clicked also has no ad tracking code, there's nothing to read, so the call shows as Direct. Adding UTM parameters to your ad links, including utm_medium=cpc, gives the tracking something to work with.
Facebook, Google (including Google ads clicked inside apps), TikTok, LinkedIn and Microsoft (Bing). Any ad link tagged with utm_medium=cpc shows as the platform plus "Paid".
The first match wins. Google is checked first, then Facebook, TikTok and LinkedIn.
A single phone number can't tell you where each caller came from. A number pool swaps in a tracking number for each visitor, so when they call, Tekmatix can match the call back to their visit and the ad or source that brought them in.
No. That creates a call loop. Use an outside number, such as your main business line or mobile, as the forwarding number.
Not at the moment. Calls to a number pool go to the forwarding number you set.
Number pools are set up from your phone settings, and the advanced reporting on ads, calls and lead sources is included on the Pro and Max plans. You can compare the plans here and change your plan here.
Each number in a pool is billed at the same rate as a standard phone number in your account, plus call usage, on a pay as you go basis. Every pool needs at least four numbers, so bigger pools cost more. Current usage pricing is at tekmatix.com/rebilling.
Jump on a free group session with a Tekspert and get your number pool set up live.
Book free trainingShare your screen and we'll set up your pools, snippets and reporting with you, so you know exactly how it works.
Book a TekspertGot one quick question, like why a number isn't swapping? A focused 15 minutes sorts it out.
Book 15 minutesOur team is on live chat around the clock, right inside your Tekmatix account.
Get supportYour ads are already doing the work. Now you can see which ones are making your phone ring, and put your money behind them.
Happy Tekkin'!
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